Overseas Voter Registration for Filipinos in Nagoya, Japan

Did you know that OFWs living in Nagoya, Japan, have a unique opportunity to actively participate in their homeland’s electoral process starting with overseas voter registration? The Resident Election Registration Board (RERB) of the Philippine Consulate General Nagoya convened on July 17, 2023, to hear the applications for registration, certification, correction of entries, and more, which had been filed with the Post between April 1, 2023, and June 30, 2023.

This is key to ensuring that overseas Filipino citizens in Nagoya maintain their voice in the Philippines’ democratic journey. In line with this, let’s take a look at the overseas voter registration process for Filipinos residing in Nagoya, Japan, and its significance in fostering civic engagement among Filipinos on that side of the globe.

overseas voting registration in philippine elections

In preparation for the upcoming Philippine national elections, the Philippine Consulate General (PCG) in Nagoya, Japan, has been actively engaging with the Filipino community.

One significant event in this regard was the Consular Outreach Mission recently held on September 17, 2023, in Hamamatsu, Shizuoka.

This outreach mission, spearheaded by Consul General Roy Ecraela, marked a milestone as it was the first of its kind conducted by the Nagoya PCG since its establishment in 2019.

The event was held at the Hamamatsu Foundation for International Communication and Exchange (HICE), which generously provided the venue free of charge.

During this day-long outreach, the dedicated team, led by DCG Jerome Castro, efficiently processed 138 passports and 75 civil registration and notarial applications, ensuring that Filipinos in the region had the necessary documents to participate in the upcoming elections.

Furthermore, the Overseas Voting division, under the guidance of Consul Fernando Beup, processed 60 Overseas Voting registrations, emphasizing the PCG’s commitment to facilitating the participation of Filipinos residing there in the democratic process.

As the PCG in Nagoya, Japan, continues to actively engage with its community, events like the Consular Outreach Mission play a crucial role in ensuring that overseas Filipinos are well-prepared and empowered to exercise their right to vote in the upcoming Philippine national elections.

Also Read: Overseas Voting Registration for Filipinos in Tokyo, Japan

Philippine (Midterm) Election – May 13, 2025

The May 2025 Philippine Senate election holds a crucial place in the nation’s democratic journey, marking its 35th occurrence.

It’s scheduled for May 13, 2025 (or from April 13, 2025, to May 12, 2025, for overseas voters), and its importance lies in determining the future of the 12 senators originally elected in 2019.

These senators will play a vital role in shaping the country’s laws and policies until June 30, 2031.

Additionally, they will work alongside the senators elected in 2022, who will serve until June 30, 2028, together forming the Senate’s delegation to the 20th Congress of the Philippines.

This election is part of a broader political landscape, happening simultaneously with significant elections for the House of Representatives and local officials above the barangay level.

The overseas voter registration, held from December 9, 2022 to September 30, 2024, ensures that Filipinos worldwide can actively participate in determining the future of the homeland.

Also Read: Overseas Voter Registration for Filipinos in Osaka, Japan

Qualifications / Eligibility

  1. Filipino Citizenship:
  • To vote in the May 2025 Philippine Senate Election, you must be a Filipino citizen. You can attain citizenship either by birth or through naturalization.
  1. Residency Status:
  • You should either currently reside abroad or have plans to be abroad during the 30-day voting period. For the upcoming election, this period is from April 13, 2025, to May 12, 2025.
  1. Age Requirement:
  • You must be at least 18 years old on May 12, 2025, which is the day of the election.
  1. No Disqualifications:
  • Ensure you are not otherwise disqualified by the laws governing voter eligibility in the Philippines.

Who Are Disqualified?

Certain conditions may disqualify you from participating in overseas elections. Here are the disqualifications you should be aware of:

  1. Loss of Filipino Citizenship:
  • If you have lost your Filipino citizenship in accordance with Philippine laws, you are disqualified from voting.
  1. Pledged Allegiance to a Foreign Country:
  • Individuals who have expressly renounced their Philippine citizenship or pledged their allegiance to a foreign country, with the exception of dual citizens as defined under Republic Act 9225, are disqualified.
  1. Criminal Conviction:
  • Those who have been convicted by a court or tribunal with a final judgment for an offense punishable by imprisonment of not less than one year are disqualified.
  • However, this disqualification can be removed through plenary pardon or amnesty.
  • If you are disqualified under this subsection, you can regain the right to vote after five (5) years following the completion of your sentence.
  1. Declared Insane or Incompetent:
  • Any citizen of the Philippines residing abroad who has been previously declared insane or incompetent by a competent authority in the Philippines or abroad, as verified by the Philippine Embassy, consulates, or Foreign Service establishments concerned, is disqualified.
  • This disqualification can be lifted if the competent authority subsequently certifies that you are no longer insane or incompetent.

By adhering to these qualifications and avoiding the disqualifications mentioned above, you can ensure that your voice is heard in the May 2025 Philippine Senate election.

Your participation will contribute to the democratic process and help shape the future of the Philippines.

Make sure to verify your eligibility and register to vote within the specified time frame to exercise your right to choose your representatives. Your vote matters!

overseas voting in japan for philippine elections

Requirements

  1. Original and Photocopy of Valid Philippine Passport:
    • Ensure your Philippine passport is current and valid.
    • Make a photocopy of relevant passport pages for submission.
  2. In the Absence of a Valid Passport:
    • If you lack a valid passport, obtain a certification from the foreign service post.
    • This certification should confirm that your documents have been reviewed and are sufficient for passport issuance or state the valid reason for not having a passport.
  3. For Seafarers:
    • If you work as a seafarer, include a photocopy of your Seaman’s Book or relevant document proving your seafaring status. This should be submitted along with the passport or certification from points 1 and 2.
  4. Dual Citizens:
    • If you hold dual citizenship, submit your Dual Citizenship certificate or the Order of Approval (both original and photocopy) along with the documents from points 1 or 2.
  5. Personal Appearance:
    • In most cases, personal appearance is required to capture your biometrics. This step ensures the accuracy and security of the registration process.
  6. Duly Filled Out OVF 1 Form:
    • Complete the Overseas Voting Form 1 (OVF 1), available on the Commission on Elections (COMELEC) website.

Additional Note:

  • Registered overseas voters with complete biometric data may also utilize the Office for Overseas Voting’s (OFOV) Virtual Frontline Services (VFS) for certain types of applications.

Transfer of Registration:

  • If you need to transfer your registration from your overseas post to a Philippine Municipality, City, or District, file your application at the local Office of the Election Officer in the area where you intend to vote in the Philippines. Ensure compliance with rules and regulations governing local voter registration for this process.

By adhering to these requirements and guidelines, you can complete your overseas voter registration accurately and participate in upcoming elections, making your voice heard in the democratic process. Your vote matters, even from abroad!

How to Register Online for Overseas Voting

Step 1: Gather the Necessary Documents

  • Ensure you have a valid Philippine passport.
  • If you are a dual citizen, Dual Citizenship Documents are acceptable.
  • Seafarers should have their Seaman’s Book ready.

Step 2: Fill Out the Application Form

  • Visit the Commission on Elections (COMELEC) website, which provides an online application form called iRehistro for Overseas Voters Version 5.0.6.1.
  • Use this platform to accurately fill out the required information.
  • Generate the OVF1 form, which will include a QR code for verification.

Step 3: Submit the Application Form

  • After encoding all the necessary details and generating the OVF1 form, save it as a PDF file on your device.
  • Print the PDF on an A4-sized sheet of paper. This printout serves as your OVF1 form.
  • Personally submit the printed OVF1 form to the nearest Overseas Voting (OV) registration site. This is a critical step in processing your voter registration application.

It’s essential to note that this registration process is mandated by the Philippine Overseas Voting Act, overseen by the Office for Overseas Voting (OFOV), and governed by R.A. 9189 (amended by R.A. 10590).

As an OFW or dual citizen, this process allows you to cast your vote from your host country, ensuring that your voice is heard in your homeland’s democratic elections.

Your participation matters, and this guide makes it easier for you to register and contribute to the democratic process of the Philippines.

Ensure you follow these steps carefully to successfully register as an overseas voter and exercise your right to vote in Philippine elections. Your vote can make a significant impact on the future of your country.

How to Register at the Philippine Consulate General in Nagoya

Step 1: Gather Required Documents

Before beginning the registration process, ensure you have the necessary documents:

  • Valid Philippine Passport: This is your primary identification document. If you possess a valid Philippine passport, you should present it during registration.
  • In the absence of a valid Passport, provide one of the following:
    • A certification issued by the Philippine Embassy/Consulate General stating that they have received and reviewed your documents and found them sufficient for passport issuance, or that you hold a valid passport but cannot produce it for a valid reason.
    • For applicants who reacquired Filipino Citizenship under Republic Act No. 9225, you’ll need the original or certified true copy of the Order of Approval of your application to retain or reacquire Filipino citizenship issued by the Philippine Embassy/Consulate or your Identification Certificates issued by the Philippine Embassy/Consulate or the Bureau of Immigration.
    • Seafarers should provide a photocopy of their Seafarer’s Book.

Step 2: Complete the Overseas Voter Registration Form (OVF1)

  • Obtain an Overseas Voter Registration Form (OVF1) from the designated registration center or online. Fill out the form accurately and completely.

Step 3: Schedule an Appointment

  • If you are registering at the Philippine Consulate General in Nagoya, you need to schedule an appointment for Overseas Voter registration via email at votersreg.nagoyapcg@gmail.com.

Step 4: Submit Your Application

  • Personally submit your Overseas Voter Registration Form (OVF1) along with the required documents to the designated registration center. Ensure that all your documents are in order and your form is correctly filled out.

Step 5: Registration Period

  • Keep in mind that the registration period for the May 2025 Philippine Senate Election is from December 9, 2022, to September 30, 2024. Make sure to register within this timeframe to be eligible to vote.

Step 6: Verification

  • After submitting your application, the authorities will review your documents and information to confirm your eligibility for overseas voting.

Step 7: Await Confirmation

  • Once your application is processed and verified, you will receive confirmation of your registration as an overseas voter.

Contact Information

Philippine Consulate General in Nagoya, Japan
Address: Hiroya Building, 3-31-3 Sakae, Naka-ku Nagoya-shi, Aichi-ken Japan 460-0008
Contact number: +81(0) 52-211-8811
Office hours: 9:00AM to 6:00PM
Website: https://nagoyapcg.dfa.gov.ph/
Facebook Page: https://www.facebook.com/PHinNagoya

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